Freelance Invoice Template 2026: Why I Use Figma | Derek Siu

The Invoice Template Every Freelancer Needs in 2026

Why settle for a boring, generic invoice when you can send one that actually reinforces your brand?

Most freelancers treat invoices as an afterthought—a quick PDF generated by a random tool. But after a year of refining my process, I’ve realized that your invoice is a crucial part of the user experience. It’s the final "touchpoint" of your project, and it should look just as professional as the website or design you just delivered.

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In this post, I’m breaking down the exact Figma invoice template I use to get paid on time and keep my branding consistent.

Watch the Full Walkthrough

🚀 Download the Template

If you want to save time and use the exact same layout, sizing, and professional structure I use for my clients, you can grab the template below:

Download the Professional Invoice Template for Freelancers

Why I Use Figma for Invoices

It might sound unconventional to use design software like Figma for accounting, but it offers a few "unfair advantages" for solo creators:

• Total Design Control: Most automated tools use the same fonts and layouts. With Figma, I can use my specific brand colors (like my signature orange) to ensure I'm memorable.
• Bird’s-Eye View: Unlike Canva or cloud tools, Figma allows you to see all your artboards at once. This makes it incredibly easy to track your invoice numbers and project history in a single view.
• Professionalism: High-end clients notice the small details. A well-designed, elegant invoice signals that you care about your work from discovery all the way to the final bill.

Anatomy of a Professional Invoice

To ensure your invoice is both functional and compliant, your template needs to include these specific sections:

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1. Tax Compliance (Australia)

In Australia, it is vital to use the term "Tax Invoice." It’s a requirement for the ATO and ensures your client’s accounting team can process it without delays.

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2. Smart Numbering

I recommend a "Client Code + Number" system. If I'm invoicing a company called McDonald's, the code might be MCD-001. This keeps your records clean and makes you look like a legitimate agency.

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3. Itemized Value Delivery

Don’t just write "Website." List the scope clearly:

• Project URL
• Number of pages covered
• Bonus items like SEO optimization or video training.This visual "heaviness" of text helps justify your pricing and reminds the client of everything they've gained.

Local vs. International Payments

When billing globally, your template needs to adapt. For local Australian clients, I stick to BSB and Account numbers. For international clients, I include the SWIFT code, Bank Name, and the specific currency (e.g., USD) to avoid any payment friction.

Final Thoughts

Your invoice is the final impression you leave on a client. By moving away from "boring" defaults and into a custom-designed experience, you position yourself as a premium freelancer who handles every detail with care.

Ready to upgrade your business?
‍Get my Professional Invoice Template here