Discover the essential tools I use as a freelance Webflow developer and designer — from communication and project management to design and content creation.
Freelancing is exciting, but it comes with unique challenges: staying productive, managing multiple clients, and ensuring projects are delivered at the highest quality. Over the years, I’ve refined a toolkit that helps me run my business smoothly as a Webflow developer and UI/UX designer.
In this post, I’ll share the essential tools I use daily — from communication and project management to design and content creation. If you’re a freelancer (or aspiring to become one), these tools can help streamline your workflow and elevate your client experience.
I use Gmail for all professional communication with clients and collaborators. It’s reliable, integrates with the rest of Google Workspace, and makes managing multiple projects easy.
Deadlines, meetings, and project milestones live in my Google Calendar. Syncing it across devices ensures I never miss an important call or delivery.
For virtual client calls and project updates, Google Meet keeps communication simple and professional. It integrates seamlessly with Calendar.
When I started freelancing, Fiverr was a great place to find gigs and build a client base. I still use it occasionally for outsourcing tasks and connecting with new clients.
Notion is my digital brain. I use it to organize tasks, take notes, and manage client projects. It keeps everything in one place — from proposals to project roadmaps.
I rely on Google Sheets for tracking finances, content calendars, and project data. It’s lightweight, flexible, and collaborative.
For storing design files, assets, and sharing deliverables, Dropbox is my go-to. Its secure cloud storage keeps projects safe and accessible.
I previously used Loom to record quick screen-share videos for clients. Recently, I switched to Tella, which offers more customization and polished exports for tutorials and updates.
For UI/UX design, wireframes, and mockups, Sketch is still in my toolkit. It’s lightweight and integrates well with design workflows.
Of course, Webflow is at the heart of my toolkit. It allows me to design and develop responsive, stunning websites without sacrificing creative freedom.
For compressing video content before sending or uploading, Handbrake is a free, efficient solution.
As an AI assistant, ChatGPT helps me brainstorm content ideas, debug code, and speed up repetitive writing tasks. It’s like having a creative partner on demand.
Believe it or not, I even use Canva for invoicing. It’s quick, customizable, and keeps things visually professional.
For editing short videos, reels, or YouTube content, CapCut is my go-to. It’s simple, intuitive, and powerful enough for my needs.
Each tool has its place in my workflow:
The key is not just choosing tools, but integrating them into a repeatable workflow that saves time and increases value for clients.
Being a freelance Webflow developer is about more than design and development — it’s about running a smooth business. These tools allow me to stay productive, keep projects organized, and deliver work that exceeds client expectations.
If you’re building your freelance toolkit, I recommend starting with the essentials and gradually expanding as your needs grow.
